Which specialist can keep military records. Military registration in the organization - setting from scratch. Who is in charge of military registration

To know about the number of potential recruits, the government of the Russian Federation provided for a special military registration not only in military registration and enlistment offices, but also in organizations. This will allow to control the number of citizens liable for military service, their movement (change of work), age and marital status.

In 2018, the maintenance of military records in the organization is a mandatory procedure for the personnel service. Step-by-step guidance and recommendations from experienced lawyers will help you understand the process and procedure. On issues of labor relations in accordance with the Labor Code of the Russian Federation and other regulations, you can get a free consultation by contacting through the form on the website or by calling the contact phone.

Military registration implies the process of collecting and systematizing information on persons liable for military service, subject to registration in the military commissariat (VK). The main purpose of the procedure is to provide the state with military resources for the citizens to fulfill their duty to the Motherland.

The rules for military registration were approved by the Government of the Russian Federation No. 719 dated 11/27/2006 (as amended on 06/27/2017) and Methodological recommendations approved. General Staff of the Armed Forces of the Russian Federation on July 11, 2017 (hereinafter - MR). The following persons are subject to registration:

• men aged 18 to 27, as well as those in the reserve;
• persons exempted from urgent draft;
• employees who studied at a university with a military department;
• men over 27 years of age who received a deferment from serving in the RA;
• workers dismissed from the army;
• women with a military specialty.

Any violations, intentional concealment of information on military personnel and other deviations from the established norms entail administrative liability - fines for the company's management or the responsible person.

Document flow for military registration work (VUR)

Accounting for reserves and potential recruits is carried out according to the established model - personal card T-2 section 2 or card of a civil servant form T-2GS.

When VUR, the company provides the following documents to the VC:

• data on accepted / dismissed citizens who are or are required to be on military registration ( further - accounting) - information is transmitted in a 2-week period;
• annually no later than November 1 - lists of men aged 15-16;
• list of men who will turn 17 next year.

When filling out an employee’s personal card (in form No. T-2), it is required to provide a military ID or temporary ID instead of a ticket if the citizen is in reserve. For those who are subject to conscription for military service, it is required to provide an appropriate identity card of a citizen of the Russian Federation.

Registration of the organization for military registration

Those companies that have not previously kept records of employees, including external part-timers, must necessarily go through the procedure for registering with VK. Methodical materials, forms and introductory briefing is carried out by the staff of the commissariat.

Note!

In the branches of companies, booking and accounting in the VC is carried out at the location of the unit. If this is not possible, the data is sent by means of communication from the head office of the organization.

Responsibility for military registration in the organization

Accounting obligations lie with the head of the organization, who can delegate the duty by order to another employee. The accounting procedure in organizations, depending on the number of employees, is determined by clause 12 of the RF PP No. 719:

• accounting duties are assigned to 1 employee (in combination with the main activity), if less than 500 people are registered;
• with the number of persons liable for military service up to 2 thousand units, the specialist is engaged in accounting as the main load;
• 2 employees - the number of persons liable for military service is from 2 to 4 thousand people;
• for every 3 thousand potential employees, 1 employee of the organization is involved in accounting obligations.

Candidates applying for record keeping must be agreed with the VC, which will avoid problems and disputes later.

Instructions for maintaining military records in organizations

The organization of registration of potential servicemen for the period of hostilities in the organization should not go against the norms and legislative acts. In order to competently organize the process of registering citizens liable for military service, you can first consult with experienced lawyers and employees of the military commissariat. Step-by-step instructions in 2018 include several steps.

Stage 1 - an order on the organization of accounting at the enterprise according to the model (Appendix 4 to the Methodological Recommendations). This document should cover the following information:

• full name of the organization;
• the date the order was issued;
• document number, which is necessary for control;
• order on military registration of citizens in the organization;
• responsible person;
• Deputy responsible officer during vacation/disability;
• information about the control over the execution of the document.

Note!

A copy of the order with the seal and signature of the head of the company must be transferred to the military registration and enlistment office.

Stage 2 - the work plan is agreed with the VC. A sample plan for registering persons liable for military service in an institution / organization can be found in Appendix 17 of the MR. The document contains the following information:

• action plan;
• terms of implementation;
• name of company;
• a mark on the coordination of documentation with the VC.

Stage 3 - the book of reservations and checks of citizens. A sample document is presented in the Methodological Recommendations, and can also be taken from experienced lawyers (as of the current date in accordance with the legislation of the Russian Federation and new standards). Such a regulatory legal act is drawn up in the form of a table with columns:

• date of verification;
• Full name/position of the authorized/responsible person according to the order;
• the result of the audit, shortcomings and overall assessment;
• the decision of the company's management based on the results of the audit and marks for the elimination of existing shortcomings, if any.

Stage 4 - verification of the authenticity of documents of employed citizens. Employees must submit to the personnel department a military ID in the form established on the date of receipt. Employees who have not completed their service in the Republic of Armenia present a registration certificate. In both cases, photos, seals, signatures and information in a military document and passport should not have a double meaning or any controversial points.

Stage 5 - personal cards of employees must be filled in according to the established pattern and form. What should be included in the document:

• Family status;
• education;
• place of work / service;
• job title;
• address of residence/registration.

Stage 6 - an explanatory conversation with employees on their rights and obligations for military registration and training.

Personal cards are stored in a card file with an alphabetical and other system convenient for the company.

Documents on military registration

What documents are the basis for registration / non-registration for military registration and the formation of a personal card of a citizen:

• certificate of a citizen of the established format - a cover with the coat of arms of the Russian Federation and an inscription;
• the military ID has a green binding, coat of arms and title - “Russian Federation. Military card of a reserve officer. The exception is documents until 1994 and 2000, which were issued with an imprint of the SSR and a corresponding inscription;
• a certificate instead of a military ID is issued solely for the purpose of identifying a citizen liable for military service who, due to circumstances, did not receive a military ID. The certificate must have a stamp and stamp of the VK, which is best checked by sending a request to the military enlistment office;
• a temporary certificate is issued for up to 30 days with a subsequent extension, in the absence of complete information for registration of a person liable for military service in the prescribed form.

In order to avoid mistakes and possible consequences, it is better to check all documents for authenticity by sending a request to the place where the original was issued.

Who is not put on the military record?

Not all employees in 2018 appear in the accounting documents in the organization. According to the legislation of the Russian Federation, not all employees are put under control in the military registration and enlistment office. An exception:

• previously released from military duty for health reasons and other reasons;
• served in another state;
• citizens undergoing military or civil (alternative) service;
• permanently residing in another state;
• reserve officers of the Foreign Intelligence Service of the Russian Federation and the FSB;
• women without a military specialty.

In case of violation of military registration, deliberate exclusion of a number of employees, submission of distorted information to the VC and other violations, liability is provided in accordance with the Code of Administrative Offenses of the Russian Federation.

Responsibility for violation of the order of military registration

Companies that deliberately deviate from providing information on military officers to the military registration and enlistment office, as well as those that do not have an accounting department, are subject to administrative penalties in the form of penalties. What is the penalty for 2018?

• a fine from 300 to 1 thousand rubles. for late submission of lists of citizens to the VC - sanctions are applied to the head of the company or the responsible person;
• obstructing the timely appearance at the destination on the agenda from the VC in the form of ignoring the notification of the employee is subject to a fine of 500 to 1 thousand rubles;
• for hiding information on hired / fired employees, the organization will be fined 300-1 thousand rubles.

Note!

Checking the formation of documents for military service employees in organizations is carried out by local governments and VC.

Summary

The following conclusions can be drawn from the information provided:

• all standards for accounting for the military in organizations (procedure, responsibility / obligations) are established by the MR, RF PP No. 719 and Law No. 53-FZ;
• organizations employing persons liable for military service must keep records by allocating one / two employees for this;
• military control of employees in the company is expressed in the verification and transfer of information to the military commissariat for all employees (conscripts);
• to update the information, the company creates personal cards for each of the potential recruits in the prescribed form, the data in which is periodically updated and transferred to the military registration and enlistment office;
• if the organization belongs to strategically significant facilities, then it has the right to book employees for a possible period of military conflict, which excludes conscription into the army and retains priority at the discretion of the management (whoever booked it chooses the employee’s place of work, including in the office).

It is important to understand that for violation of the established rules in the Russian Federation, liability is provided to the employer. On issues related to the military duty of a citizen during the period of work in the company, you can get advice from lawyers by contacting the feedback form on the company's website and by phone.

Currently, many organizations ignore the requirement to maintain military records, since the fines for failure to comply with this duty are insignificant. Some fulfill the requirements of military registration only partially, for example, they only collect the necessary documents and store them, without providing any information to the military department. However, in both the first and second cases, one may face the risk of administrative sanctions, since the legislation directly provides for the obligation of the employer to keep military records.

KEEP MILITARY RECORD?

The fact that it is mandatory to keep military records is established in the following regulations:

Art. 8 of Federal Law No. 61-FZ of May 31, 1996 "On Defense" (as amended on July 3, 2016; hereinafter - Federal Law No. 61-FZ);

Art. 9 of the Federal Law of February 26, 1997 No. 31-FZ "On mobilization training and mobilization in Russian Federation"(As amended on February 22, 2017; hereinafter - Federal Law No. 31-FZ);

Art. 4 of Federal Law No. 53-FZ of March 28, 1998 “On Military Duty and Military Service” (hereinafter referred to as Federal Law No. 53-FZ);

Clause 1 of the Regulations on military registration (approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719, as amended on December 29, 2016; hereinafter - the Regulations);

Responsibility for the lack of military registration

For shortcomings in the conduct of military records, administrative responsibility.

So, according to part 3 of Art. 21.4 of the Code of Administrative Offenses of the Russian Federation, the fine for failure to report to the military commissariat by the head or other responsible person about the recruited or dismissed from work citizens liable for military service is from 300 to 1000 rubles.

Companies do not take such a fine seriously, so they prefer not to keep military records at all or keep them partially (for example, only fill out the section on military registration in personal cards).

However, if the organization receives a request from the military registration and enlistment office to submit documents in accordance with the law, military records will have to be kept. If the requirements of the military registration and enlistment office are ignored, other penalties will follow:

Fine from 2000 to 4000 rubles. on officials for disobedience to a lawful order or demand of an official of the body exercising state supervision (control) (Article 19.4 of the Code of Administrative Offenses of the Russian Federation);

Fine from 3000 to 5000 for the company and from 300 to 500 rubles. on officials for failure to provide or untimely provision of information (information) to the state body provided for by law (Article 19.7 of the Code of Administrative Offenses of the Russian Federation);

Fine from 10,000 to 20,000 rubles. per company and from 1000 to 2000 rubles. or disqualification for a period of up to three years for officials for failure to comply within the prescribed period with a legal order of the body exercising state supervision (Article 19.5 of the Code of Administrative Offenses of the Russian Federation).

It should be noted that in paragraph 6 of Art. 1, Art. 3, paragraph 6, 7 art. 8 of Federal Law No. 53-FZ, sub. "a" and "b" of clause 32 of the Regulations there is no mention that individual entrepreneurs are required to provide such information about citizens hired. Therefore, the risk of holding an individual entrepreneur liable for the lack of military registration is minimal.

Who is subject to military registration?

According to paragraph 14 of the Regulations, citizens of the Russian Federation are subject to military registration:

Men from 18 to 27 years old who are not in the reserve (conscripts);

Citizens who are in the reserve (those liable for military service), including those who have not completed military service due to exemption from conscription for military service or who have completed alternative civilian service.

Not subject to military registration, in accordance with paragraph 1 of Art. 8, paragraph 4 of Art. 23 of Federal Law No. 53-FZ, the following citizens:

Released from military duty (in connection with their recognition as unfit for military service for health reasons);

Passing military service;

serving a sentence of imprisonment;

Women who do not have a military registration specialty;

Permanently residing outside the Russian Federation.

Consider a situation in which military registration has become an urgent issue for the organization in connection with the appeal of the military registration and enlistment office: it is necessary to draw up documents in such a way as not to cause complaints and, even more so, fines from the military department.

STEP 1. WORKER SUBMITS DOCUMENTS

Persons liable for military service and persons subject to conscription for military service, when concluding an employment contract, submit military registration documents to the employer (Article 65 of the Labor Code of the Russian Federation).

These documents are necessary for the employer to fulfill the obligation to maintain military records. Without them, the personnel department will not be able to fill out section II of the personal card (unified form No. T-2 or No. T-2 GS (MS)), which means it will not comply with the requirements of the law.

According to clauses 27-30 of the Regulations, military registration of citizens is carried out according to personal cards of employees, which are filled out on the basis of military registration documents:

Certificates of a citizen subject to conscription for military service - for conscripts;

Military ID (temporary certificate issued in exchange for a military ID) - for those liable for military service.

In practice, the personnel department makes copies of them and keeps them in the personal files of employees. Moreover, one should not only make copies from the first spread of documents (as some organizations mistakenly do), but also copy all the completed pages. The information necessary for accounting is available in all parts of the military ticket.

Sometimes, upon admission, it turns out that the employee’s military registration documents are not in order:

Lost or damaged military ID;

There is no mark on registration with the military registration and enlistment office at the place of registration;

There is a certificate subject to conscription, while the age of the employee exceeds 27 years;

A conscript with a certificate does not have a deferment from conscription.

In this case, the organization may have problems when maintaining military records and checking the military registration and enlistment office, so you should be persistent when requesting military registration documents from employees.

You can, for example, give the employee a notice reminding him of his duties regarding military registration (example 1). The form of such notification is not provided by law.

STEP 2. FILL OUT THE PERSONAL CARD OF THE EMPLOYEE

Based on the information from military registration documents, it is necessary to fill out section II of the personal card of each military service employee.

We recommend that you fill out the personal cards of those liable for military service in a timely manner, since the personnel department will be able to issue other organizational documents promptly, and making entries at a time in all personal cards is a lengthy and laborious undertaking.

The main document regulating the organization and maintenance of military records is the Methodological Recommendations. It is they who are guided by the officials of the military registration and enlistment office when inquiring and checking the maintenance of military records.

The procedure for maintaining and storing personal cards of citizens put on military records is given in Appendix No. 7k methodological recommendations. Note that the requirements are different:

For reserve officers;

Soldiers, sailors, sergeants, foremen, warrant officers and midshipmen of the reserve;

Citizens subject to conscription for military service.

The points of the personal card are filled in based on the information contained in the military ID.

The option to fill out section II of the personal card is shown in example 2.

Accounting and storage of personal cards

Often, organizations incorrectly store the personal cards of those liable for military service. The order of storage of these cards is defined in Appendix No. 7 to the Methodological Recommendations.

Personal cards must be stored in a lockable cabinet in the following order (file cabinet):

Section 1 - personal cards for reserve officers;

Section 2 - personal cards for soldiers, sailors, sergeants, foremen, warrant officers and midshipmen of the reserve;

Section 3 - personal cards for female conscripts;

Section 4 - personal cards for conscripts.

As a rule, military registration and enlistment offices are asked to keep a register of personal cards, according to which, when checking, their presence is verified.

There is no special form for the journal, but the military registration and enlistment offices recommend a form, a sample of which is given in example 3.

The staff of almost any organization includes employees liable for military service - both conscripts and those transferred to the reserve. Federal law states that an employer is required to keep military records of employees. The registration procedure is regulated by Decree of the Government of the Russian Federation No. 719. To comply with it, a military registration checklist is drawn up and filled out according to strictly defined standards.

How to keep military records in an organization and fill it out correctly? Step by step instructions are in this article.

Proper maintenance of documentation related to military registration requires the creation of a special form for the registration of persons liable for military service - a journal of military registration checks. And since part of the registration procedure for each company is its registration by the military registration and enlistment office, the collection of the necessary information about conscripts and employees in the reserve is the responsibility of the head.

Failure to comply with it is punishable by fines, and if the intentional concealment of data is proven, criminal liability is provided. That is why the journal of military registration checks must be filled out in a timely manner and without violations.

You can download a sample magazine for issuing work books in your hands in our

Scheme: General military registration at the enterprise.

Deadlines for sending log data to the military registration and enlistment office

Reconciliation of military registration data in the organization, including those contained in the audit log, with the data of the military commissariat is carried out annually. Until November 1, a list of male employees who have reached military age is submitted to the military registration and enlistment office.

Information on the hiring and dismissal of military service employees must be provided to the commissariat within two weeks.

Administrative liability for violations of the military registration procedure

The head of the company is liable under the administrative legislation of the Russian Federation in the following cases:

• if the necessary information is not provided to the military registration and enlistment office in time on employees subject to military registration;
• if information is not provided in a timely manner about any change in the data required by the military registration and enlistment office about a conscripted worker;
• if the employee is not given the opportunity to arrive at the military registration and enlistment office on time on the agenda.

Military registration in the organization - step by step instructions, what documents are needed?

Military records are checked annually (for a team where the number of employees is over five hundred) and every three years (for small businesses). Particular attention is paid to how competently the journal of military registration checks is filled out.

You can learn how to correctly fill out the registration log of incoming documents and download its sample.

Internal audit

Each entrepreneur needs to periodically check the organization of military registration in his own company. To carry out such an internal audit, a special commission is created, which is headed by the head of the personnel department.

If discrepancies are found with the procedure for maintaining military records prescribed by law, an act is drawn up and measures are taken to eliminate violations.

A sample of filling out the log of military registration checks.

You can read how to correctly fill out the logbook for checking and testing power tools and why this document is needed, you can read

Journal design requirements

Any entry in the military registration checkbook is made in blue, purple or black ink. There should be no blots and non-common abbreviations.

Each error is crossed out with a single line, accompanied by the inscription "corrected" and the dated signature of the corrector.

Journal of military registration checks: sample and procedure for filling out

For the correct filling of the journal, the established sample is used. The title page of the journal of military registration checks should include:

• full name of the document;
• start and end dates and completion of the journal;
• storage periods;
• the name of the military commissariat;
• Company name;
• legal address;
• digits of the number of the entry on state registration, and for individual entrepreneurs - the identification number of the taxpayer and the number of the registry entry with the date of entry in the register;
• surname, name, patronymic and position of the personnel officer responsible for filling out the document;
• the name of the head of the company;
• stamped signature.

The following pages must contain:

• the date of the audit;
• names, surnames and positions of inspectors;
• records with the results and conclusions of the check;
• decisions of the management of the organization based on the results of the audit;
• records of the eliminated deficiencies;
• seal number (if the journal is sealed).

Journal of military registration checks - you can download a sample form to fill out

Filling in the first three columns is carried out by inspectors, the last section - by the head of the company.

Details of the test results include:

• start and end dates of the audit;
• total check time;
• supervisory authorities
• date and number of the audit order;
• audit type;
• the date and number of the act transferred as a result of the audit;
• date of transfer;
• detected violations (indicating the relevant legal acts and the perpetrators);

The principles of maintaining military records at the enterprise are regulated by several documents:

• Federal Law No. 61-FZ of May 31, 1996 "On Defense" (Article 8 "Functions of organizations and duties of their officials in the field of defense");
• Federal Law No. 31-FZ of February 26, 1997 “On mobilization training and mobilization in the Russian Federation” (Article 9 “Obligations of organizations”);
• Regulations on military registration, approved by Decree of the Government of the Russian Federation No. 719 dated November 27, 2006 (hereinafter referred to as the Regulations).

Responsibility for military registration lies with the head of the enterprise (clause 9, part I of the Regulations). It is he who decides which of the employees will be responsible for accounting. The minimum number of authorized persons is determined by the total number of employees registered with the military: up to 500 people - a part-time employee can keep records, up to 2,000 people - one dedicated specialist, up to 4,000 - two, etc.

An order to appoint a responsible person must be submitted to the military registration and enlistment office at the location of the enterprise. In addition, for approval by the military commissar, submit your plan for organizing military registration of those liable for military service and reserve. List the necessary activities and functional responsibilities officer responsible for military registration.

We check documents, inspect personal cards

Military registration at the enterprise will have to be organized in several directions at once. Start by verifying the authenticity of military registration documents, registration records at the place of stay or residence, marks in the passport about attitude towards military service. This applies to several categories of workers at once. We remind you that men are liable for military service:

• in reserve;
• over 27 years of age who are exempt from military service, received a deferment or are not called up for other reasons;
• graduated from military departments at universities;
• dismissed from military service without military registration and subsequently put on it in military commissariats;
• completed alternative civilian service.

Some women are also included. The list of "women's" specialties is gradually expanding. Since 2016, it has included not only doctors, cartographers, radio operators, but also meteorologists, photo lab technicians, electricians, telegraph operators, etc. Their military registration documents are also subject to thorough verification.

The next step is to enter information from military registration documents (military ID and temporary certificate for reserve officers) into personal cards: change of surname, marital status, etc. For an employee who has reached the age limit for being in the reserve or is recognized by the medical board as unfit for military service, indicate in card “Removed from military registration due to age” or “Removed from military registration for health reasons”.

Do not forget to notify your colleagues of all notices addressed to them from the military registration and enlistment offices within three days. The fine for non-compliance with this requirement is from 500 to 1,000 rubles (Article 21.2 of the Code of Administrative Offenses of the Russian Federation). In addition, an authorized employee must tell newly hired employees about the procedure for mobilization training, about responsibility for failure to comply with the requirements of the law, about the requirements for military registration documents.

Submitting information to the Commissioner

The second direction of work is constant interaction with military registration and enlistment offices. Submit information to the commissariat about all violations found in the documents: inaccurate or erroneous data, the absence of records, pages or even documents, forged military tickets or storage certificates.

And most importantly, the commissariats must be reported about employees who evade military duties. Otherwise, an administrative fine in the amount of 3 to 10 minimum dimensions wages.

Submit reports in a timely manner

On a monthly basis, the organization must send to the military registration and enlistment offices at the location or local governments lists of accepted and dismissed employees who are subject to military registration. Once a year - lists of men who will turn 17 in the next reporting year, as well as several other reports. Among them are forms No. 6 “Report on the number of employed and reserved citizens who are in reserve”, No. 18 “Card of the organization’s primary registration”, No. 16 “Plan for the replacement of specialists called up for military service for mobilization and in wartime”, etc.

In order not to be mistaken in the list of reports and the deadlines for their submission, contact the military registration and enlistment office at the place of registration of the enterprise. You will receive sample documents and instructions on how to fill them out correctly.

We will talk about how to generate reports to the military registration and enlistment offices in the Kontur-Personnel program in one of the following materials.

* Notifications, notifications, directions, references
* Sample orders issued by the personnel department for all other occasions
* Save time when creating a document

Recruitment and registration of military servicemen

Almost every organization employs military service employees.
What information does an employer have the right to require from a person liable for military service, what must be taken into account when concluding an employment contract with a person liable for military service, as well as the responsibility that is provided for when hiring a person liable for military service who has not presented military registration documents.

Recruitment

In accordance with paragraph 1 of Art. 22 of the Federal Law of March 28, 1998 No. 53-FZ "On military duty and military service" (as amended on December 4, 2007, as amended and supplemented on January 1, 2008; hereinafter - Federal Law No. 53-FZ) p. 14 of the Regulations on military registration (approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719, as amended on April 16, 2008; hereinafter - Regulations on military registration) by persons subject to conscription for military service, are male citizens aged 18 to 27 who are required to be registered with the military and who are not in the reserve.
When concluding an employment contract, a person entering a job presents to the employer:

Passport or other identity document;
work book, except when employment contract is concluded for the first time or the employee goes to work on a part-time basis;
insurance certificate of state pension insurance;
military registration documents - for those liable for military service and persons subject to conscription for military service;
a document on education, qualifications or the availability of special knowledge - when applying for a job that requires special knowledge or special training (Article 65 of the Labor Code of the Russian Federation).

Thus, upon employment, the employee must present documents of military registration, namely:
- a certificate of a citizen subject to conscription for military service - for conscripts and a military ID or a temporary certificate issued in exchange for a military ID - for citizens who are in reserve.
If a citizen applying for a job refuses to submit the documents provided for in Art. 65 of the Labor Code of the Russian Federation, the employer has the right and even the obligation to refuse to hire him. In this case, the refusal is justified, since the established Labor Code RF requirements are mandatory.
If, nevertheless, the employer hired a citizen who is obliged to be on military registration, who did not present military registration documents, then he must notify the relevant military registration and enlistment office of this within two weeks from the date of hiring the specified employee. The same will need to be done upon dismissal.
Violation of this obligation is subject to administrative liability.
Extract from the Code of Administrative Offenses of the Russian Federation Article 21.4. Failure to report information about citizens who are or are required to be on military registration 3. Failure to report information about those hired (study) or dismissed from work (expelled from educational institutions) by citizens who are or are obliged to be, but are not registered with the military - shall entail the imposition of an administrative fine in the amount of three hundred to one thousand roubles.
In addition, the employer will be liable for violation of the requirements of labor legislation, which is provided for in Art. 5.27 of the Code of Administrative Offenses of the Russian Federation.
In order to keep up to date the information contained in personal cards and in military registration documents of military commissariats, employees who carry out military registration in organizations are required to:

At the request of the military registration and enlistment office and local governments, send the necessary information about citizens who are required to be registered with the military (clause 32 of the Regulations on military registration) within two weeks. For violation of this obligation, paragraph 3 of Art. 21.4 of the Code of Administrative Offenses of the Russian Federation provides for administrative responsibility;
submit annually before November 1 to the relevant military commissariats lists of male citizens who will turn 17 next year (clauses 32 and 34 of the Regulations on military registration). For violation of this obligation, administrative liability of an official is provided in the form of a fine from 300 to 1,000 rubles. (Article 21.1 of the Code of Administrative Offenses of the Russian Federation);
check at least once a year the information on military registration contained in personal cards with the information contained in the documents of military registration of citizens (clause 32 of the Regulation on military registration);
enter into personal cards information about changes in marital status, education, structural unit of the organization, position, place of residence or place of stay, health status of citizens registered in the military, and report these changes to the military commissariats within two weeks (clause 32 of the Regulation on military registration);
notify citizens of the calls (summons) of the military commissariats and provide them with the opportunity to timely appear at the places indicated by the military commissariats (clause 32 of the Regulation on military registration).

For violation of this obligation, administrative liability of an official is provided in the form of a fine from 500 to 1,000 rubles. (Article 21.2 of the Code of Administrative Offenses of the Russian Federation).

Accounting for citizens who are registered with the military

According to sub. 6 p. 1 art. 8 of the Federal Law of May 31, 1996 No. 61-FZ "On Defense" (as amended on July 14, 2008; hereinafter - Federal Law No. 61-FZ), all organizations are required to carry out military registration.
Military registration of citizens of the Russian Federation is organized and carried out in accordance with the Constitution of the Russian Federation, Federal Law No. 61-FZ, Federal Law No. 31-FZ of February 26, 1997 "On mobilization training and mobilization in the Russian Federation" (as amended on October 25 2006), Regulations on military registration.
Military registration is a type of military duty performed by citizens, which is ensured by the state system of registration of draft and mobilization human resources, within the framework of which a set of measures is taken to collect, summarize and analyze information about their quantitative composition and qualitative state.
On January 1, 2008, the "Methodological recommendations for maintaining military records in organizations" came into force.
Guidelines for maintaining military records in organizations "developed by the General Staff of the Armed Forces of the Russian Federation in accordance with the Constitution of the Russian Federation, federal laws of 1996 No. 61-FZ "On Defense", 1998 No. 53-FZ "On military duty and military service" , 1997 No. 31-FZ "On mobilization training and mobilization in the Russian Federation" and Decree of the Government of the Russian Federation No. 719 of November 26, 2006 "On approval of the Regulations on military registration".
Methodological recommendations have been developed to assist organizations, regardless of organizational and legal forms and forms of ownership, in maintaining military records of citizens.
For the registration of persons liable for military service in the organization, the following documents must be drawn up:

Order on the organization of military registration and booking of citizens in reserve;
a work plan for maintaining military records and booking citizens;
file of personal cards (forms No. T-2 and T-2GS (MS), approved by the Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1) for employees who are in the reserve and are subject to conscription for military service;
a log of checks on the state of military registration and booking of military-servicing employees who are in reserve;
reference information (open access stands) on the duties of employees in military registration, mobilization training and mobilization, etc.

According to paragraph 14 of the Regulations on military registration, military registration is subject to:

a) male citizens aged 18 to 27 who are required to be registered with the military and who are not in the reserve;
b) citizens in the reserve:

Males in reserve;
dismissed from military service with enrollment in the reserve of the Armed Forces of the Russian Federation;
successfully completed the training program for reserve officers at the military departments of various educational institutions;
those who have not completed military service due to exemption from conscription;
those who have not completed military service in connection with the provision of deferrals from conscription or who have not been called up for military service for any other reason up to 27 years;
dismissed from military service without military registration and subsequently put on military registration in military commissariats;
completed alternative civilian service.

Also liable for military service are women who have military ranks and are enrolled in the reserve, who have specialties according to the List of military registration specialties, as well as professions, specialties, in the presence of which female citizens receive military registration specialties and are subject to military registration (approved by a decree of the Government of the Russian Federation dated November 27, 2006 No. 719, as amended on April 16, 2008). Make a link
Application No. 2
to the Guidelines (clause 12)

SCROLL
military registration specialties, as well as professions, specialties, in the presence of which female citizens receive military registration specialties and are subject to military registration

I. Military registration specialties
Military registration specialties obtained by female citizens during military service in federal executive bodies, in which the Federal Law "On Military Duty and Military Service" provides for military service.
II. Professions and specialties acquired in educational institutions, other institutions, as well as in organizations in the course of labor or other activities, in the presence of which female citizens receive military registration specialties and are subject to military registration
1. Communication.
Professions: Communication equipment installer, communication installer - antenna operator, communication installer - cableman, communication installer - lineman, communication installer - jointer, telecom operator, electrician of linear telephone and radio installations, electrician for the repair and installation of cable lines, electrician-relay operator, electrician for the repair and maintenance of equipment and communication devices, electrician of stationary equipment of radio relay communication lines, electrician of stationary radio equipment, electrician of stationary telegraph equipment, electrician of stationary telephone equipment, electrician of stationary radio equipment, electrician of a satellite transceiver station, radio-radar operator, radiotelegraph operator, radio technician , telegraph operator, telephone operator, electrophotographer, laboratory assistant, laboratory photometrician.
Specialties of secondary vocational education: Electronics and microelectronics, radio engineering, telecommunications, microelectronics and solid-state electronics, electronic devices and devices, radio equipment, communication networks and switching systems, multichannel telecommunication systems, radio communications, broadcasting and television, operation of meteorological radio engineering systems, operation of communications, operation of radio communication and electro-radio navigation equipment for ships, audio-visual equipment and sound technical support for audio-visual programs, maintenance and repair of radio-electronic equipment (by industry), radio-technical complexes and spacecraft control systems.
Directions of training and specialties of higher professional education: Radio engineering, radio electronic systems, means of electronic warfare, design and technology of electronic means, telecommunications, communication networks and switching systems, multichannel telecommunication systems, radio communications, broadcasting and television, means of communication with mobile objects, secure communication systems .
2. Computing
Professions: Operator of electronic computers and computers, electromechanic for repair and maintenance of computers.
Specialties of secondary vocational education: Informatics and computer technology, computers, complexes, systems and networks, automated information processing and control systems (by industry), software computer technology and automated systems, maintenance of computer equipment and computer networks.
Directions of training and specialties of higher professional education: Informatics and computer technology.
3. Optical and sound measuring instruments and meteorology
Professions: Meteorologist, meteorological technician, forecaster, optician, optician-mechanic, aerial surveyor, surveyor.
Specialties of secondary vocational education: Hydrology, meteorology, geodesy, applied geodesy, aerial photo geodesy.
Directions of training and specialties of higher professional education: Hydrometeorology, geodesy.
4. Medicine
Professions: Disinfector, operator of disinsection installations, instructor-disinfector, medical disinfector, medical assistant, laboratory assistant, junior pharmacist, pharmacist, dentist, dental technician, radiologist, radiographer.
Specialties of secondary vocational education: General medicine, medical and preventive care, dentistry, pharmacy, nursing, laboratory diagnostics, orthopedic dentistry, preventive dentistry.
Directions of training and specialties of higher professional education: General medicine, pediatrics, medical and preventive care, dentistry, pharmacy, nursing.
5. Printing
Professions: Engraver, roller engraver, printing plate engraver, font engraver, photozincographer, printing equipment adjuster.
Specialties of secondary vocational education: Publishing.
Areas of training and specialties of higher professional education: Printing, technology of printing and packaging production.
6. Cartography, topogeodesy, photogrammetry and aerial photographic service Professions: Engraver of original topographic maps, aerial photographic laboratory technician, aerial photography production technician, aerial photogrammetrist technician.
Specialties of secondary vocational education: Geography and cartography, cartography.
Directions of training and specialties of higher professional education: Geography and cartography.
In organizations, for each new employee in the personnel department, a personal card is created (form No. T-2).
Section II "Information on military registration" indicates the age, education and military rank of a military officer who is in the reserve, as well as the age and education of a conscript officer (example 1-3).
Personal cards of form No. T-2 and T-2GS (MS) for citizens who have reached the age limit for being in the reserve, or citizens who are recognized as unfit for military service for health reasons, are withdrawn from the corresponding section of the file cabinet of citizens in reserve.
When citizens are dismissed from work (expelled from educational institutions), personal cards of the form No. T-2 and T-2GS (MS) of dismissed (expelled from educational institutions) conscripts and conscripts are withdrawn from the file cabinet of organizations, handed over to the archive and stored in it for 75 years old.
Control over the maintenance of military records by organizations is carried out by the military command and control bodies of the Armed Forces of the Russian Federation, military commissariats and local governments.
The employer's responsibility for the implementation of military registration includes the storage, updating and transfer to the military registration and enlistment office of information about military personnel.
The number of employees for military registration and reservation of citizens in organizations is determined on the basis of the norms established by paragraph 12 of the Regulations on military registration.
TABLE
Number of employees carrying out military registration in organizations
In the absence of a military registration officer (due to illness or vacation), the head must appoint another employee responsible for accounting, to whom, according to the act, all documents are transferred, including special accounting forms (register of military registration checks) and personal cards (form No. T -2).
The heads of organizations are obliged to allocate specially equipped premises and iron cabinets for military registration workers to ensure the safety of documents. The organization itself bears the costs associated with maintaining military records.

Deputy Director for General Affairs
Parus LLC
M.V. Utin
from the head of the personnel department Shishkina K.A.

memo

I bring to your attention the state of affairs in maintaining military records in our organization Parus LLC.
In accordance with the Decree of the Government of the Russian Federation of November 27, 2006 No. No. 719 military registration is carried out by organizations. Heads of organizations are responsible for the state of military registration.
For the last 2 years, Parus LLC has not kept records, no military registration information has been submitted to the military commissariat.
The duties of an official for maintaining military records, booking citizens in the reserve include work on:

1	Military registration of citizens employed. Checking among citizens the presence of military registration documents and marks of the military registration and enlistment office on military registration, filling out personal cards on them (T-2 form).	On hiring days
2	Deregistration of citizens in the reserve, and citizens subject to conscription for military service.	On days of retirement
3	Sending information to the military registration and enlistment office about citizens hired and dismissed from work who are in the reserve, as well as about changes in their military credentials.	within 2 weeks
4	Making changes to personal cards according to official and marital status, education, place of residence.	Constantly
5	Carrying out reconciliation of personal cards (T-2 form) with entries in military cards of citizens in the reserve.	Quarterly
6	Preparation of personal cards for persons removed from military registration for health reasons (specify the dates of exclusion, numbers of orders and articles) for verification with the military registration and enlistment office.	1 time per semester
7	Referral to the military registration and enlistment offices, in which citizens working in the organization who are in reserve, are registered, lists for verification of credentials.	Annually
8	Check the status of the file cabinet with personal cards of citizens in the reserve: - the correctness of the card index; - correctness, completeness and quality of filling in personal cards.	Quarterly
9	Conduct reconciliations of personal cards of citizens who are in reserve with the credentials of the military registration and enlistment offices of the city and region	Annually
10	Keep a record of citizens in reserve who have declared a change in their state of health and report this to the military registration and enlistment office.	Monthly
11	Refinement of the plan for the replacement of managers, specialists and highly qualified workers called up for mobilization and in wartime.	1 time per semester
12	Clarification of the plan for alerting citizens who are in reserve during working hours.	1 time per semester
13	Selection of personal cards of citizens who are in reserve, who have the right to deferment from conscription for mobilization and in wartime.	Constantly
14	Registration of deferrals from conscription for citizens who are in reserve, subject to booking.	10 days after the trial period
15	Cancellation of deferrals from the call of citizens who are in reserve, who have lost their term	within 5 days
16	Withdrawal from the card files of a card for citizens who are in reserve and subject to exclusion from military registration by age or illness, making a note of exclusion in section 2 of personal cards (f. T-2).	Before reporting
17	Drawing up a report according to form No. 6, analysis of the availability of labor resources.	until January 1

According to a preliminary calculation, about 52 working employees are subject to military registration in Parus LLC. This area of ​​work is currently in a state of disrepair.
Decree of the Government of the Russian Federation of November 27, 2006 No. No. 719 "On the approval of military registration" the number of employees who carry out military registration in organizations is determined taking into account the following standards:
- if there are less than 500 working citizens - 1 employee performing military registration duties in combination.
In accordance with the foregoing and the requirements of the legislation of the Russian Federation governing the work of military registration,
I ask you to resolve the issue of assigning the duties of maintaining military records, booking citizens who are in reserve, to the Chief of Staff for Civil Defense and Emergency Situations Alexei Vasilyevich Kotov, concurrently acting specialist in mobilization work.